26-038-LH Lake Tobesofkee Dam Automated Gate System (RFP) (3/26/2026)

February 24, 2026 Published by jwilliams5 A. Invitation1. Notice is hereby given that the Macon-Bibb County Board of Commissioners will receive sealed bids (original plus 3 copies & Flash Drive) in the Procurement Department, Suite 308, Macon-Bibb Government Center Annex, 700 Poplar Street, Macon, Georgia 31201,until 12:00 o’clock NOONat the time legally prevailing in Macon, Georgia onThursday, March 26, 2026, for Lake Tobesofkee Dam Automated Gate System Upgrade for the Macon-Bibb County Engineering Department, Macon, Bibb County, Georgia. NO BIDS WILL BE ACCEPTED AFTER THIS DESIGNATED TIME. 2. Bids will be publicly opened in the Macon-Bibb County Procurement Department Conference Room onThursday, March 26, 2026, at 2:00 pm. 3. Minority, Women Owned, and other Disadvantaged Business Enterprises are encouraged to participate in the solicitation process. Additionally, respondents are encouraged to use M/W/DBE subcontractors where possible. Small and other disadvantaged businesses requiring assistance with the competitive process can contact Charise Stephens, Director of Small Business Affairs at (478) 803-2819 or cstephens2@maconbibb.us 4. Minority, Women Owned, and other Disadvantaged Business Enterprises are encouraged to participate in the solicitation process. Additionally, respondents are encouraged to use M/W/DBE subcontractors where possible. Small and other disadvantaged businesses requiring assistance with the competitive process can contact Charise Stephens, Director of Small Business Affairs at (478) 803-2819 or cstephens2@maconbibb.us . B. Bid Documents1. Bid documents may be examined and obtained, viewed and downloaded from one of the links included below:Georgia Procurement Registry website http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100Macon-Bibb County Procurement Page www.maconbibb.us/purchasing C. Pre-Bid1.A pre-bid conference is scheduled for 10:00 o’clock a.m., Wednesday, March 3, 2026, in the Procurement Conference Room, 3rd floor, Suite 308, City Hall, 700 Poplar Street, Macon, Georgia 31201. Thisprebid is not mandatory. Deadline for submitting questions isFriday, March 5, 2026, at 3:00 p.m.All questions to be submitted by email only to Lhardwick@maconbibb.us D. Bid Bond 1. Bids, in order to be considered, shall be accompanied by a bid bond, payable to the Owner, in an amount not less than five percent (5%) of the total base bid.a) This bid security shall become payable to the Owner only if the bidder, to whom award is made, should fail to execute a contract with the Owner and furnish bond and insurance in accordance with terms of the contract within ten (10) days after notification of award. E. Sealed Bids1. Envelopes shall be identified on the outside as“Bid 26-038-LH # – Dam Automated Gate System Upgrade”and delivered by hand or mailed to: Macon-Bibb County Procurement DepartmentSuite 308, 700 Poplar StreetMacon, Georgia 31201 F. Bid Bond1. Bids, in order to be considered, shall be accompanied by a bid bond, payable to the Owner, in an amount not less than five percent (5%) of the total base bid.a) This bid security shall become payable to the Owner only if the bidder, to whom award is made, should fail to execute a contract with the Owner and furnish bond and insurance in accordance with terms of the contract within ten (10) days after notification of award. G. ResponsivenessTo be considered “responsive” the submission must include completed copies of the following documents:• Price Proposal Form• Proposer Qualification Form• List of Sub-Consultants• Minority Participation Goal• Financial & Legal Stability Statement• Georgia Security and Immigration Compliance Act (E-Verify) Affidavit• Non-Collusion Affidavit H. ResponsibilityTo be considered “responsible” the submitting firm must meet the following minimum qualifications:• Three (3) years of experience providing the services included herein• Licensed to do business in the State of Georgia• Financially and legally responsible to perform the services included herein I. Validity1. No bid may be withdrawn for a period of sixty (60) days after time has been called on date of bid opening.J. Local Preference 1. Macon-Bibb County reserves the right to award bids to County businesses and merchants whose bid is within 5% (five percent) of the lowest responsive and responsible bid which conforms to the Invitation to Bid. K. Contract Award1. The contract, if awarded, will be based on technical and cost proposal scores.2. Guidelines in the award of this contract will be Section 36-10-2.2, Official Code ofGeorgia Annotated. 3. Upon award of the Contract, a pre-construction meeting will be held to discuss the project and to establish a schedule of work. 26-038-LH Design Build Lift Gate System Upgrade Build-RFP 26-038-LH Attachment A 26-038-LH-Attachment B Design Build for Lift Gate System Scope of Work