Housing Rehab Assessments – FY26 Housing Repair Program & Urgent Repair Program

The services to be performed pursuant to this Contract shall be those specified under the planning, pre-rehabilitation, and rehabilitation supervision phases below for the Housing Repair Program. The activities shall be performed in accordance with the provisions of this Contract and all attachments or supplements hereto. The Contractor shall perform all services covered by this Contract in accordance with applicable federal, state, and local laws, ordinances, rules, and regulations. The City may, from time to time, request changes in the Scope of Services to be performed hereunder. Such changes, including any increase or decrease in the amount of the Contractor’s compensation, if mutually agreed upon by and between the city and the Contractor, shall be incorporated in written amendments to this Contract.HOUSING REPAIR PROGRAM ACTIVITIES: The Contractor will be responsible for performing a rehabilitation needs assessment and cost estimate for homeownerrequested corrective actions with follow-up monitoring until project completion in a manner satisfactory to the City. Projects will include the following activities:Phase I – Planning phase:Perform one or more inspections of each residential home to document existing conditions; b. Prepare an existing and, if needed, a proposed floor plan of the house; c. Document existing conditions with photos; d. Request environmental testing for eligible homes. 1. Lead testing (pre-1978 homes with repairs exceeding $25,000) 2. Environmental Reviews (Federal Funded Projects) e. Prepare a rehabilitation/construction work write-up, including results of inspection, recommended remediation tasks, and materials needed that meet the City’s minimum housing code requirements, and a rehabilitation/construction cost estimate. At a minimum, the write-up should detail: 1. Describe specific rehabilitation need(s); 2. Prioritize need(s), if more than one; and 3. Estimate the cost for labor and materials required for each need. 4. Have the homeowner sign and date the work write-up f. Revise residential rehabilitation write-ups, if needed.Phase II - Pre-Rehabilitation: a. Manage and attend pre-bid on-site meeting with qualified construction contractors. Qualified contractors are required to: 1. Hold a contractor’s license issued by the State of North Carolina; 2. Not be listed on any local, state, or federal debarment list; 3. Have a Unique Entity Identifier (UEI) number and be registered with the System for Award Management (SAM.gov); and 4. Be Renovation, Repair, and Painting certified and must follow lead safe work practices to prevent lead contamination for work performed in homes built before 1978; and b. Answer any questions the bidders may have during the bidding process.Phase III – Rehabilitation Supervision: a. Prior to the start of work, schedule a Preconstruction Conference with the homeowner and the contractor. Establish start and completion dates for the work to be performed at the conference. b. Provide the City with an executed “Notice to Proceed” before the start of rehabilitation; c. At least once before any payments to the contractor are dispersed or as often as deemed necessary, monitor the contractor onsite during the construction period to make sure that the work is being done according to the work write-up (which is made a part of the rehabilitation contract by reference), and in a timely manner. A minimum of two (2) onsite visits; d. Provide photos of completed work; and e. At project completion, perform final inspection, and ensure the following forms are executed: 1. Contractor’s Release of Liens 2. Certificate of Final Inspection 3. Owner Certificate of SatisfactionURGENT REPAIR PROGRAM ACTIVITIES:Phase I – Planning phase: a. Perform one or more inspections of each residential home to document existing conditions; b. Prepare an existing and, if needed, a proposed floor plan of the house; c. Document existing conditions with photos; d. Prepare a rehabilitation/construction work write-up, including results of inspection, recommended remediation tasks, and materials needed that meet the City’s minimum housing code requirements, and a rehabilitation/construction cost estimate. At a minimum, the write-up should detail: 1. Describe specific rehabilitation need(s); 2. Prioritize need(s), if more than one; and Estimate the cost for labor and materials required for each need. 4. Have the homeowner sign and date the work write-up e. Revise residential rehabilitation write-ups, if needed.Phase II - Pre-Rehabilitation: a. Manage and attend pre-bid on-site meeting with qualified construction contractors. Qualified contractors are required to: 1. Hold a contractor’s license issued by the State of North Carolina; 2. Not be listed on any local, state, or federal debarment list; 3. Have a Unique Entity Identifier (UEI) number and be registered with the System for Award Management (SAM.gov); and 4. Be Renovation, Repair, and Painting certified and must follow lead safe work practices to prevent lead contamination for work performed in homes built before 1978; and b. Answer any questions the bidders may have during the bidding process.Phase III – Rehabilitation Supervision: a. Before the start of work, schedule a Preconstruction Conference with the homeowner and the contractor. Establish start and completion dates for the work to be performed at the conference. b. Provide the City with an executed “Notice to Proceed” before the start of rehabilitation; c. At least once before any payments to the contractor are dispersed or as often as deemed necessary, monitor the contractor onsite during the construction period to make sure that the work is being done according to the work write-up (which is made a part of the rehabilitation contract by reference), and promptly. A minimum of two (2) onsite visits; d. Provide photos of completed work; and e. At project completion, perform final inspection, and ensure the following forms are executed: 1. Contractor’s Release of Liens 2. Certificate of Final Inspection 3. Owner Certificate of Satisfaction