05124 - Road Surface and Repair Materials Supplemental Solicitation

SUMMARY FOR:No. 05124 – Road Surface and Repair Materials(05124 Contract Summaryand05124 Competitive Solicitation Updates)Competitive Solicitation Deadlines (Dates are Subject to Change)Virtual Pre-Bid ConferenceHighly recommended for potential Bidders to attend:March 19, 2026, at 1:PM (Pacific Time)Attend via TeamsJoin the meetingMeeting ID: 226 999 955 787 92                                             Passcode: rh9NL9jXDial in by phone+1 564-999-2000,,835230918#(833) 322-1218,,835230918#Toll-freePhone conference ID:  835 230 918#Deadline for Submitting Questions:March 27, 2026, 11:59 pm (Pacific Time)Deadline for Submitting Bids:April 13, 2026, 11:59 pm (Pacific Time)Submit bids todescontractsteamcedar@des.wa.govMarket OpportunityContract Value:Historically $1.1M annuallyContract Term:up to seventy-two (72) monthsGeographic:Washington State by Geographical RegionAwards:Up to 3 Main Awards and 1 Reserved Award per Line Item, per RegionMap6 Region MapContract Type:Road Surface and Repair MaterialsScope:This statewide contract enables purchasers to obtain Roadway Maintenance Products including emulsions, sealants, & other items typically used by the WA State Department of Transportation, as well as WA Counties & Cities responsible for road maintenance.Product RequirementComplianceCategories 2-5: Standard Specifications listed in theWSDOT Materials Lab QPLCategories 2-5:2026 Standard SpecificationsCategory 5:RCW 70.295: Stormwater Pollution--Coal TarFinancial ConsiderationsVendor Management FeeThis fee of 1.5% of all sales cannot be added as a line item to invoices.EvaluationScoring Opportunities (105 total points)Cost (100 pts): Lowest total price wins maximum pointsExecutive Order 18-03 (5 pts): Certify no mandatory arbitration clausesEnvironmental Green Certifications Preference (5 points per selected line item)Environmental Preference for PCB-Free Products & Products Packaging (5% per product line item tested)DeliveryFOB Destination (if applicable)FOB Origin (if applicable)InsuranceCommercial General Liability: $2M/$4MCommercial Automobile Liability (if applicable): $5MContractor’s Pollution Liability (if applicable): $5MTransportation Pollution Liability Coverage (if applicable): $5MConsiderationsReference MaterialsContracting GuideWashington Electronic Business Solution (WEBS)Potential bidders are responsible to and must proactively check regularly for newly uploaded documents or updates inWEBS.APEXWashington APEX Accelerator(formerly PTAC)For firms needing assistance completing their bid, recommend reaching out to the WA APEX Accelerator. A free resource to help businesses navigate the bidding process.ContactDepartment of Enterprise ServicesCarmen Hill @descontractsteamcedar@des.wa.gov