27-04, LANDSCAPE MAINTENANCE

INVITATION TO BIDThe City of Aberdeen will receive sealed bids for landscape maintenance within the City Limits.Specifications and Bid Forms are available electronically by signing up for updates on the Cityof Aberdeen website at https://www.aberdeenmd.gov/bids .All bids must be sealed and plainly marked “27-04 LANDSCAPE MAINTENANCE" and bedelivered to the City Office, 60 N. Parke St., Aberdeen, Maryland 21001, no later than APRIL 9,2026, at 1:00pm local time.No announcement of award, if any, will be made until the Bids have been evaluated by the City.Notice-of-Award, if any, will be given to the successful Bidder in writing. The City of Aberdeenreserves the right to reject any or all Bids and to make an award, if any, that in their opinion will best suit the needs of the City of Aberdeen.All Bids shall be submitted (typed or written in ink) on the enclosed Bid Forms. Bids made onany other than the enclosed Bid Form will not be considered. Changes in phraseology,attachments, additions or limiting provisions will render the Bid informal and may cause itsrejection.While cost is a contributing factor to be evaluated, the lowest bid may not be the basis foraward. Qualified bids shall be evaluated using the Bid Evaluation Matrix provided as part of the27-04 Bid Package.The lowest responsible Bidder shall be the basis of award. If the bidder to whom an award ismade shall fail to execute the contract within thirty (30) calendar days from notice-of- award,the award may be annulled and the contract awarded to the second lowest responsible Bidderand such Bidder shall fulfill every stipulation embraced herein as if he were the original partyto whom the award was made or the City of Aberdeen may reject any or all bids as its' interestmay require.Any award to the successful bidder is at the discretion of the City and shall be awarded basedon funds available. If the successful Bidder shall fail to execute the contract within thirty (30)calendar days from Notice-Of-Award, the award may be annulled, and the contract awarded tothe second lowest responsible Bidder and such Bidder shall fulfill every stipulation embracedherein as if he were the original party to whom the award was made, or the City of Aberdeenmay reject any or all Bids as its interest may require.A pre-bid meeting is scheduled for MARCH 26, 2026, at 1:00PM local time, at 60 North ParkeStreet, Aberdeen, Maryland. Bidders are expected to examine the Invitation to Bid,Specifications, and the Bid Form carefully. The pre-bid meeting is not mandatory.  In casedoubt shall arise as to the meaning or intent of anything in the Invitation to Bid, theSpecifications or the Bid Form, inquiry should be made to Shawn Brogan, Procurement Officer,at [email protected], no later than APRIL 2, 2026, at 4:00PM local time.Bidders should take note of general provisions regarding Contract completion date, andLiquidated Damages. Also, the special provision regarding the cost for City inspection servicesfor other than normal work hours.A performance bond and a payment bond in the amount of 100% of the contract price andcertificate of insurance from the Bidder’s insurance carrier and a W-9 are required within ten(10) calendar days from the time of notice-of-award.A bid bond or a certified check in the amount of five (5%) percent of the Bid amount is requiredwith the submission of a Bid. As soon as the Bid prices have been compared, the Owner willreturn the bonds of all except the three (3) lowest responsible Bidders. The bonds of the tworemaining lowest responsible Bidders will be retained until the payment and performance bondshave been provided and approved and the Contract Agreement executed, after which the bidbonds will be returned.Shortly after the Bid is awarded, a pre-construction meeting will be held with the successfulBidder, at which point a Notice to Proceed, and schedule will be established.City of AberdeenDepartment of Public Works