19th Street and Bishop Canyon Active Transportation Projects

The City of Port Townsend (City) is soliciting proposals from civil engineering consulting firms to providedesign- and construction- phase services for two multimodal improvements projects. The City willreceive proposals until October 15, 2025 at 5:00 pm. Responses delivered later will not be accepted.Project work includes: surveying, engineering design, permitting support, right-of-way acquisitionsupport (if needed), preparation of plans, specifications, estimates, and contract documents (PS&E),bidding support, engineering support during construction, and, potentially, construction management.The City of Port Townsend reserves the right to amend terms of this “Request for Proposals” (RFP) tocirculate various addenda, or to withdraw the RFP at any time, regardless of how much time and effortconsultants have spent on their responses.Summary of ProjectsProposals should address each project as described below:19th Street Active Transportation Safety Improvements –This project addresses a non-motorizedtransportation route gap by constructing approximately 1,300 feet of sidewalk on the southern side of19th Street between Landes Street and San Juan Avenue. Project components to be considered duringdesign include sidewalk, curb extensions, rectangular rapid flash beacons (RRFBs), buffered bike lanes,raised crosswalks, median islands, and Americans with Disabilities Act (ADA)-compliant curb ramps. TheCity has been selected to receive $763,000 in state funding from the Multimodal Transportation Account–State Appropriation. Preliminary Engineering (PE) funding has been obligated.SR20 (Bishop Canyon) Bike and Pedestrian Safety Project -This project will close a non-motorizedtransportation route gap by constructing approximately 800 feet of sidewalk on the southern side of SR20between Logan Street and Hancock Street. This segment of SR20 crosses a topographical feature knownas “Bishop Canyon”. Project components to be considered during design include lane width reduction,raised crosswalk, RRFBs, crossing markings, illumination including free-standing light standards andluminaires mounted to existing JPUD poles, curb ramps, buffered bike lane, replace gravity sewer main,and sidewalks. The City has been selected to receive $1,234,000 in state funding from the Pedestrian &Bicycle Safety Program utilizing Climate Commitment Act (CCA) funds (see award letter and projectsummary under separate cover). It is anticipated that funding for the PE phase will be obligated in October2025.Each project will be stand-alone and contracted separately; projects may be awarded to a singleconsultant team or multiple teams. Work will only be authorized after funding has been approved byWashington State Department of Transportation (WSDOT) Local Programs.Anticipated Project Schedules:Advertisement for consultant services in Daily Journal ofCommerce (DJC) and local paper9/24/2025,10/01/2025Proposals due10/15/2025 at 5:00 PMConsultant interviews (optional)Week of 10/27/25Consultant selection11/3/2025Brainstorm session (consultant, City staff)11/12/2025Begin PEDecember 2025Community outreach/engagementMarch 2026Environmental documents approvedJune 2026Right of Way approved (if needed)October 2026Final PS&E documentsDecember 2027Construction bid advertisementJanuary 2027Construction contract award dateMarch 2027Start constructionApril 2027Construction completeAugust 2027SR20 (Bishop Canyon) Bike and Pedestrian Safety ProjectAdvertisement for consultant services in DJC and local paper9/24/25, 10/01/25Proposals due10/15/25 at 5:00 pmConsultant interviews (optional)Week of 10/27/25Consultant selection11/3/2025Brainstorm session (consultant, City staff)11/12/2025Begin PEDecember 2025Community outreach/engagementMarch 2026Environmental documents approvedJune 2026Right of Way approved (if needed)October 2026Final PS&E documentsDecember 2027Construction bid advertisementJanuary 2027Construction contract award dateMarch 2027Start constructionApril 2027Construction completeAugust 2027Contract Type:It is anticipated that all consultant contracts for the listed projects will have the contract type and methodof payment as “Cost Plus Fixed Fee” as described in the WSDOT Local Agency Guidelines (LAG) Chapter31.72.RFP Submittal:Submittals should include the following:Contact informationProject personnelFirm experience (see item 2 below)Project understanding and approachProject SchedulePast project experience including owner contact informationProposals shouldnotinclude any references to fees or costs (per Chapter 39.80 RCW this is aQualifications-Based Selection)Submittals will be evaluated and ranked based on the following criteria:Key personnel who will be assigned to the projectFirm’s experience with:Developing low cost and innovative solutions for similar projectsBicycle and pedestrian facility planning, designing, and cost estimatingWSDOT/FHWA standardsFirm’s understanding and approach to the projectAbility to meet schedulePast project experience/referencesThe criteria listed will carry equal weight during the selection process.Submittals shall be limited to no more than 10 single-sided or 5 double-sided pages. Please submit one(1) digital version of your proposal via email tofrontdesk@cityofpt.us. Subject line should be:Proposal for 19th Street and Bishop Canyon Active Transportation Projects - Attn: David Dinkuhn, PE.These projects do not have a mandatory DBE participation requirement. The City encouragesdisadvantaged, minority, and women-owned firms to respond.Title VI StatementThe City of Port Townsend, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it willaffirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantagedbusiness enterprises will be afforded full and fair opportunity to submit bids in response to this invitationand will not be discriminated against on the grounds of race, color, or national origin in consideration foran award.Americans with Disabilities Act (ADA) InformationThe City of Port Townsend, in accordance with Section 504 of the Rehabilitation Act and the Americanswith Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programsand activities. This material can be made available in an alternate format by emailing the City of PortTownsend ADA Coordinator, Alyssa Rodrigues atarodrigues@cityofpt.usor by calling collect 360-379-5083.City ContactQuestions regarding this RFP may be directed to:David, Dinkuhn, PEddinkuhn@cityofpt.us(360) 531-1535.