Professional Engineering Services

East Stroudsburg Area School District REQUESTS FOR PROPOSALS (RFP)Professional Engineering Services Issue Date: November 24, 2025 Proposals Due: Friday, January 16, 2026, no later than 2:00 PM prevailing time The East Stroudsburg Area School District (District) serves approximately 6,250 students across 214 square miles in Monroe and Pike Counties, Pennsylvania. The District operates ten (10) schools on eight (8) campuses totaling over 1.5 million square feet of building area and more than 600 acres of grounds and athletic facilities. The District anticipates an average of$15 million per yearin capital improvement and construction projects over the next several years. Projects may include new construction, major renovations/additions, roofing, HVAC, and building system replacements, athletic field and site improvements, security upgrades, energy conservation measures, and infrastructure work. The District is seeking a qualified professional engineering firm to serve as itsDistrict Engineer of Recordfor some or all of these initiatives under either (i) a multi-year master services agreement with task orders, (ii) an annual retainer structure, or (iii) individual project assignments — whichever structure the proposer believes provides the best value to the District. Engineer of Record responsibilities shall apply only to those disciplines and scopes expressly assigned pursuant to the District’s agreement with the engineering firm and/or written task orders. Services will span all engineering disciplines required for K-12 educational facilities (civil/site, structural, mechanical, electrical, plumbing, fire protection, technology, environmental, geotechnical, etc.). Preference will be given to firms with demonstrated experience navigating Pennsylvania’sPlanning and Construction Workbookprocess (formerly PlanCon) for PDE-reimbursable projects. Submitfive (5) hard copiesin a sealed envelope clearly marked“RFP – District Engineer of Record”and one (1) electronic PDF copy tomargaret-vitale@esasd.net. Proposals may not be withdrawn for120 daysafter the due date. (minimum – proposers may offer additional services) Proposals shall include, at a minimum: The District reserves the right to shortlist and interview the top-ranked firms (anticipated February–April 2026) and to recommend awards to the responsive, responsible proposer whose proposal is determined to be most advantageous to the District, taking into consideration the evaluation criteria above.Price is an important factor, but it will not be the sole determining factor. This Request for Proposal is for professional engineering services and is not subject to the bidding requirements of Section 751 of the PA Public School Code. Target Board approval:June 2026. ● The District reserves the right to reject any/all proposals, waive minor irregularities, and negotiate contract terms. ● All proposals become the property of the District and are subject to public disclosure under the Pennsylvania Right-to-Know Law and Sunshine Act. ● By submitting a proposal, the firm certifies it is not currently debarred or suspended by any federal or state agency. ● Non-Discrimination: The firm agrees to comply with all applicable anti-discrimination laws, including but not limited to the Pennsylvania Human Relations Act, Section 504, and Title VI and Title VII of the Civil Rights Act of 1964. ● Non-Collusion Affidavit: The selected firm will be required to execute a standard non-collusion affidavit. ● Any agreement resulting from this RFP shall be subject to approval by the East Stroudsburg Area School District Board of Education All questions must be submitted in writing tomargaret-vitale@esasd.netno later thanJanuary 5, 2026. An addendum will be issued if needed. We look forward to receiving your proposal.