Comprehensive Rental Information and Housing Services Management System

The City of Berkeley is soliciting written proposals from qualified firms or individuals to implement, operate and maintain a comprehensive modern data system and CRM solution that links all aspects of Rent Stabilization Board work including property and unit registration, housing counseling, mediation, petitions and hearings, planning, finance, data analysis/reports, workflow management and online services. This RFP isnotan Invitation to Bid (ITB) and although price is very important, many other factors will be evaluated to select the most-qualified vendor. The project scope, content of proposal, and vendor selection process are summarized in the RFP (attached).Proposals must be received no later than 2:00 pm, onWednesday, February 18, 2026.Proposals are to be sent via email with the “Specification No.26-11777-Cand“Comprehensive Rental Information and Housing Services Management System” clearly indicated in the subject line of the email. Please submit one (1) PDF of the technical Proposal with the filename saved as, “Proposal:Vendor Name- YY-#####, Berkeley Rent Stabilization Board Comprehensive Rental Information and Housing Services Management System.” Corresponding pricing proposal shall be submitted as a separate document with the filename saved as, “Pricing:Vendor Name- YY-#####, Comprehensive Rental Information and Housing Services Management System.” Email Proposals to: City of Berkeley Finance Department/General Services Division Solicitations@berkeleyca.gov Proposals will not be accepted after the date and time stated above. Incomplete proposal or proposals that do not conform to the requirements specified herein will not be considered. Issuance of the RFP does not obligate the City to award a contract, nor is the City liable for any costs incurred by the proposer in the preparation and submittal of proposals for the subject work. The City retains the right to award all or parts of this contract to several bidders, to not select any bidders, and/or to re-solicit proposals. The act of submitting a proposal is a declaration that the proposer has read the RFP and understands all the requirements and conditions. For questions concerning the anticipated work, or scope of the project, please contactAndrew Chang, PrincipalProgram Manager,via email atachang@berkeleyca.govno later thanMonday, February 2, 2026. Answers to questions will not be provided by telephone or email. Answers to all questions or any addenda will be posted on the City of Berkeley’s site atBid & Proposal Opportunities | City of Berkeley(berkeleyca.gov).It is the vendor’s responsibility to check this site. For general questions concerning the submittal process, contact purchasing at 510- 981-7320. We look forward to receiving and reviewing your proposal.