Fire Sprinkler Inspection & Repair Services

INTRODUCTION: The Town of Palm Beach, Florida ("The Town") is hereby requesting qualified contractors to submit competitive bids to perform inspections, testing, certification and repair of fire sprinklers, Backflow Preventors and fire pumps in various Town buildings. If your firm is interested in this solicitation and would like to submit a bid, click the "Prepare your submission" button below selecting the button in no way obligates you to submit a response to this Request for Bid (RFB). SUBMISSION: The Town only accepts online submittal of bids through Euna Procurement (Bonfire), the eProcurement platform linked to the Town website, promoting a greener footprint. PRE-BID MEETING: A "NON-MANDATORY" Pre-Bid Meeting will be held virtually via the Microsoft Teams meeting platform. Date/Time are specified in the "Events" section. To join the meeting please see the instructions included under "Files" or copy/paste the URL in the "Events" section into your browser. Attendance is strongly encouraged as this will be the only forum to seek clarification directly from the Contract Coordinator and Town staff. AWARD: Award will be made to the lowest responsive and responsible bidder whose bid meets the requirements and criteria set forth in this Request for Bid. The Town reserves the right to award to that bidder who will best serve the interests of the Town, and to accept or reject any and/or all bids and to award or not award a contract based on this bid proposal. Prices quoted must be valid for a period of ninety (90) days from the close of the bid. TERM: The contract will begin immediately after award. The first year of the contract shall terminate in concurrence with the end of the Town’s fiscal year 2026, ending on September 30, 2026. There shall be four (4) optional one-year periods, based on satisfactory performance, budget authorization and mutual agreement, for a maximum contract duration of five (5) years. RESPONSIBLE VENDOR DETERMINATION: Respondent is hereby notified that Section 287.05701, Florida Statutes, requires that the Town of Palm Beach may not request documentation of or consider a vendor’s social, political, or ideological interest when determining if the vendor is a responsible vendor. QUESTIONS: Any questions related to this solicitation should be submitted through this software platform using the Messages/Vendor Discussion feature. All questions posed prior to the Question/RFI Deadline will be answered before the Answer/Addenda Deadline any material questions after the due date may be considered. CONTACT: For help with creating an account or submitting a bid, please contact Euna Procurement (Bonfire) Help Desk: Phone: 1 (800) 354-8010 Email: support.bonfire@eunasolutions.com For all other questions, please contact the designated Procurement representative: Ryan Canterbury, Senior Procurement and Contract Agent Phone: (561) 227-7002 Email: rcanterbury@townofpalmbeach.com Due to the Cone of Silence, all communications regarding this solicitation shall be handled solely by Town Procurement Representatives