Digitization

The State of Tennessee, through event ID 34800-13758, has issued an Invitation to Bid (ITB) for Digitization services. The primary purpose of this ITB is to solicit proposals from qualified vendors to provide digitization services, specifically relating to case files. The scope of work encompasses the digitization of case files as detailed in the attached "Case_file_digitization_bid_specs.pdf" document. This likely includes, but is not limited to, scanning, indexing, and potentially OCR (Optical Character Recognition) of physical documents to create digital records. The ITB also includes associated Terms and Conditions outlined in the "Terms_and_Conditions_34800-13758.pdf" document. Offerers should refer to the "lab_locations_12.04.2023_(2).pdf" document to adhere to any location or facility specifications outlined by the state. Key requirements for potential bidders will be detailed in the attachments and will include the ability to securely handle sensitive information, meet quality standards for digitized images, and adhere to specified timelines. Further requirements around equipment, staffing, security, location or other technical considerations are likely also outlined in "Case_file_digitization_bid_specs.pdf". The deadline for submissions is November 21, 2025.