City of Forks RFP - Kings Ranch Culverts Project

City of Forks500 East Division StreetForks, WA 98331Request for Proposals (RFP)King Ranch Culverts Project - Design and Construction Management Associated with Three CulvertRelease Date: 17 February 2026DUE DATE: 27 Feb 2026, 1 p.m.Below is a summary of the RFP that has been posted to the City’s website, distributed to associated professionals via the Municipal Services Research Center’s statewide professional services roster, and posted to the state’s Office of Minority and Women Business Enterprises.1. Project OverviewThe City of Forks is seeking proposals from qualified and experienced engineering firms with a demonstrable history of stream crossing/culvert design work in the western portions of Clallam and Jefferson Counties.  Selected firm would design, assist the City and its forest management consultant, Pacific Forest Management (PFM), to develop culvert designs, bid documents, and construction management services for the replacement of three existing, or formerly existing, culverts associated with the historic drainage diversion ditch that transverses through the King Ranch.  See Attachments A-D to this RFP for additional information on site locations and initial total project estimates provided by PFM.  City would also share the materials with local tribal governments in addition to the permitting agencies.Selected firm would complete design of the three required culverts so that the City, working with PFM, can apply for the required Hydraulic Project Approval by no later than 30 June 2026.  City is presuming that the culverts will meet current regulatory requirements for fish passage and design work will rely upon best available science and industry standards associated with such stream crossings/culverts.  Culvert crossings must be designed to accommodate a minimum twelve-foot (12’) wide gravel road running surface to accommodate travel of heavy farm equipment, as well as light-duty vehicle traffic.  One of the three sites identified on Attachment C must be designed to accommodate transport of logging equipment and log truck haul.  Design and bid documents must be for stream crossings/culverts meeting all requirements of the Washington Department of Fish and Wildlife requirements for Water Crossing Structure Drawing Checklist.  See Attachment E.City will work to arrange site visits with the property owner(s) for the selected and contracted engineering firm to undertake site visits to complete the necessary design work.Upon obtaining the necessary permits, presuming late 2026 or early 2027, the City would solicit construction bids with work to be undertaken in the Summer of 2027 and possibly 2028.  City is expecting that the selected engineering firm will provide construction management services up through City’s acceptance of the contracted construction work being completed.The selected firm will advise on the design, cost estimates, permit support materials and responses to permitting agencies, bid materials to include bid packet with final designs, and construction management services associated with the King Ranch Culverts Project.2.  Proposal RequirementsProposals, in no more than ten (10) total pages, excluding covers, must include the following components:Cover LetterBrief introduction of the firm and expression of interest.Firm QualificationsDemonstrating at least five (5) years of experience in stream crossing/culverts in western Clallam and Jefferson County.Project TeamResumes of key personnel, including project manager and specialists (e.g., engineers).Approach & MethodologyDetailed narrative outlining the firm’s approach to the scope of work.Project TimelineEstimated timeline for each project phase from initiation to final presentation.ExamplesProvide examples of at least three (3) similar projects undertaken in Washington within the past five years, emphasis should be on projects that were designed for development in the western portions of Clallam and Jefferson Counties.ReferencesAt least three (3) references for similar projects completed in the last five years.3. SUBMISSION DEADLINE AND FORMATProposal Due Date: 26 February 2026, 1 pm.Delivery Method: Hard copy submissions to:City of ForksKing Ranch Culverts Project500 East Division StreetForks, WA 98331Late submissions will not be considered.4. EVALUATION CRITERIA AND PROCESSProposals will be evaluated based upon the following weighted criteria:Criteria                                                                                   WeightFirm Qualifications & Experience                                                                     20%Team Expertise                                                                                                   20%Project Understanding & Approach                                                                 25%Project Timeline                                                                                                  15%Similar Project Experience                                                                                10%References                                                                                                          10%Review and Award Process1-3 Mar 2026                                 Selected group reviews and scores paper submissions4 Mar 2026, 2- 4 pm                     Interviews, if determined a need for them after initial review4/9 Mar 2026                                 Either award by Mayor; or, Recommendation of award to City Council and possible City Council authorization to contract with selected firm20 Mar 2026                                  Contracting completedBefore 3 Apr 2026                         Initial project kick off meetingBefore 30 Jun 2026                      Materials completed and HPA submissions made by City and PFM5. RESERVATION OF RIGHTSThe City reserves the right to reject any or all proposals, waive any informalities, and accept the proposal deemed most advantageous to the City as permitted by state law.6.  INCURRING COSTSThe consulting firm is responsible for all costs related to the submittal of their applications, preparation of documents or submittals needed for negotiations, and the costs incurred in traveling to and participating in any meetings associated with the City of Forks’ consultant selection process and/or negotiating an agreement.7.  EQUAL OPPORTUNITY EMPLOYERThe City of Forks is an Equal Opportunity and Affirmative Action Employer.  Women- and minority-owned firms are encouraged to submit statements and proposals for this project.  Pursuant to Title VI of the Civil Rights Act of 1964, all respondents shall be provided a full opportunity to respond to this request and none shall be discriminated against on the ground of race, color and national origin, or sex in consideration for an award.AttachmentsAttachment A - Illustration of Drainage Ditch and System LocationAttachment B - Illustration of Parcels Associated with Drainage Ditch SystemAttachment C - Illustration of Culvert LocationsAttachment D - Memorandum from Pacific Forest Management to the City of Forks Regarding the Installation of Three CulvertAttachment AIllustration of Drainage Ditch and System LocationAttachment BIllustration of Parcels Associated with Drainage Ditch and SystemThe Drainage Ditch and its System are located in the E ½ of the SE¼ of the SE¼ of Section 3, and also in the NE¼ of the NE ¼ of Section 10, both in Township 28 North, Range 13 West, Willamette Meridian, and on the following Clallam County Parcel Numbers:132803440000, 132810110175, 132810119020, and1328110155Attachment CIllustration of Culvert Locations(Map from Pacific Forest Management- illustrate locations associated with their review resulting in Attachment D)Clallam County, Township 28 North, Range 13 West, W.M., Section 2, 3, 10Attachment DMemorandum from Pacific Forest Management to the City of Forks Regarding the Installation of Three CulvertPACIFICFOREST MANAGEMENT. INC.P.O. Box 2342, Forks WA 983319/9/2024To: Rod FleckRegarding: City of Forks Ditch Preliminary Project Cost EstimateWe walked the City of Forks ditch from the end of Division Street to a point approximately 200 feet downstream of culvert site 2 on the map provided to us. We assessed the average width occupied by high flows and the gradient of the ditch and took note of flow indicators observed on the culvert located at site 5. Based on the observations made and our experience with streams with similar characteristics, we presumed that new crossings installed at sites 2, 3, and 4 would need to be designed to provide for fish passage and based our cost estimate of that presumption.The estimated cost to remove the existing culverts at site 3 and design, engineer, and install fish passable culverts at sites 2, 3, and 4 would be in the range of $105,000 to $140,000. This estimate includes the cost of 3 new fish passable culverts delivered to the sites, purchased rock for covering the culverts and back-filling inside the culverts for fish passage requirements, equipment mobilization expenses, equipment/operator rate for excavating/installing culverts, and disposal of the waste material generated from excavation. Please note because of the nature of the site it is recommended that the city engage the services of a licensed engineer to develop a detailed plan for each crossing site. A cost factor was applied to account for necessary survey, design, engineering, permitting, and project oversight needed.If a determination is made that fish passage is not required at these sites, the cost would be approximately 10- 15% less.Thank you,Andrew GorbettPacific Forest Management, Inc.Water Crossing Structure Drawing ChecklistThe primary form of communication between the designer and the biologist are the construction drawings. Misunderstandings often arise when construction drawings lack detail or contain inaccurate information, and misunderstandings almost always may result in permit delay.A drawing set should include both existing and proposed features of a site so the biologist knows what is to be built and in what setting. Complete plans help the biologist quickly obtain a clear understanding of what is proposed and how fish habitat will be affected. Components of a complete set of construction drawings include a vicinity map, plan view, design details, profile views, cross sections and notes.General Guidelines☐Use clear black lettering and the fewest number of pages necessary☐Even if drawings are created by hand please use a graphic scale. The graphic scale should be in feet☐Vicinity maps and plan drawings must include an accurate North Arrow☐Show the existing water features overlaid with the pre-project and the proposed project changesTitle Block☐Each page should have a title block with the applicants name, project name, location, date and thepage numberVicinity Map☐Show and label location of each project area (e.g. circle the perimeter, use an arrow, etc.)☐Show and label location of each mitigation site, if applicable☐List latitude and longitude expressed in terms of decimal degrees and the section, township, andrange and parcel numbers☐Show and label all waterways (e.g. wetlands, ponds, streams, rivers, lakes, inlets, oceans, etc.)☐For a river and stream project, show the bankfull width or the channel migration zone, whichever isgreater, and the 100-year flood level if a floodplain exists at the project location☐Show roads, streets, and/or mileage to nearest town or city limitsSite View☐Property lines and easements☐Project limits☐Clearing limits and areas not to be disturbed☐Significant vegetation☐Existing and proposed elevations (contour lines)☐Existing and proposed roads, parking areas, buildings and so on☐Existing utilities☐Road drainage details, such as cross drains, sedimentation ponds and outfalls into the channel☐Existing and proposed stream channel alignment (thalweg and channel width)☐Important geomorphic features such as slope failures, bedrock outcrops, log jamsLong Profile of the stream thalweg showing the reach-level behavior of the stream. Always show existing and proposed changes on the same drawing.☐A minimum of 20 channel widths upstream and 20 channel widths downstream of the culvert, or 150 feet,whichever is larger. This may not be long enough in some instances, where culverts have a high outfall drop or theculvert is elevated above the natural grade.☐Thalweg, water surface (at the time of survey) and top of bank on profile☐Relevant channel features such as riffles, steps, pools, rocky outcrops, nearby culverts, etc. Water surface profileshould be taken at one flow.☐Any proposed changes in channel elevation are to be shown on the same drawing as the existing channel profile.These include: regrade upstream, grade control structures or other profile adjustments. Attach elevations to all ofthese features.☐Features of new channel alignments, such as pools, riffles, steps, and woody debris placemen and so onShort Profile in the vicinity of the culvert (may be included in the same drawing as the long profile if it is still readable at that scale). Always show existing and proposed changes on the same drawing.☐Proposed culvert type, dimensions and slope☐Inlet and outlet invert elevations☐Proposed slope and elevation of the bed inside the culvert☐Size gradation of culvert bed directly on the plans☐Elevation and spacing of channel features inside and adjacent to the culvert☐Depth of riprap end treatments or bank protection☐The filling of the existing plunge pool, if applicablePlan View that shows existing and proposed changes on the same drawing☐Alignment of stream, culvert and road☐Skew of stream to culvert☐New channel alignment features, such as pools, riffles, steps, woody debris placement, etc.Cross Section View inside the culvert or under the bridge to show the relationship between the constructed channel and the crossing structureCross Section View of a representative natural channel upstream reach out of the influence of the culvert☐Channel width☐Existing and proposed side slopes☐Location and composition of bed materials☐Location of habitat and channel morphology featuresDiversion Plan - may be included in plan and profile above.☐Show location, height and width of diversion dam☐Show the bypass pipe, size, length and coupling method☐Show the sump location and sump capacity☐Show backwater prevention method☐Show and sediment treatment method, release point and extentConstruction Erosion Control Plan☐Show temporary best management practices to control erosion and sediment during constructionLong- term Erosion Control Plan☐Slope stabilization and restoration details☐Planting plan including plant types and locations☐Maintenance plan, if necessary☐Inspection plan, if necessaryBed Material SpecificationsOther Design Details☐Large wood dimensions, orientation, burial depth and anchorage☐Boulder dimensions and burial depth