Disaster Debris Removal & Emergency City of Sweetwater

SCOPE OF SERVICES DISASTER DEBRIS REMOVAL AND EMERGENCY RESPONSE SERVICES 1.0 GENERAL This statement of work describes and defines the services which are required for the execution of disaster-related emergency debris cut and toss and removal local and private roadways within the boundaries of the City of Sweetwater. Cut and toss is defined as cutting and/or pushing the debris off of the roadway sufficiently to allow safe vehicular traffic on all lanes. "First Pass" is defined as the initial removing of all debris on the affected roadways from within the rights-of- way as directed and authorized by the City and their designated representative. While this contract scope provides for debris removal work off of City roadways or on private roads, any work off the City road system must be authorized by the City and coordinated with the appropriate jurisdiction. The contractor shall provide all equipment, supplies, and personnel necessary to complete the services described herein and any other services required to complete the project. Activities include, but are not limited to, field operations; emergency roadway clearance; debris pickup, hauling and removing; staging and reduction; temporary debris storage site management; removal of vessels, trailers, and vehicles and overall debris management. All debris removal and disposal management services shall be in accordance with all applicable FEMA guidelines, federal and state laws, and environmental regulations. Roads will be assigned by the City and direction given to the Contractor for roads and limits for which the Contractor will be responsible for. Roadway segments will be assigned or unassigned to the Contractor at the direction of the Debris Removal Project Manager at no additional cost to the City. The City, at its sole discretion and at any time, may elect to perform work with in-house forces or additional contract forces. Proper documentation to the City as required by Federal Highway Administration (FHWA), Federal Emergency Management Agency (FEMA) or other federal natural disaster response agency shall be provided by the contractor for all debris removal operations to ensure reimbursement to the City from the appropriate federal agency. The Contractor shall be responsible for determining what permits are necessary to perform under this contract and obtain all permits necessary to complete all work herein. Copies of all permits shall be submitted to the City prior to commencement of work under any Task Order. The City will not provide price adjustments for cost increases or decreases in the price of fuel. The prime contractor is required to perform at least 50% of the work with its own forces. In cases of discrepancy between this scope and the specifications, the scope will take precedence. Within five days after commencement of any services pursuant to this Agreement and at all times during the term hereof, including renewals and extensions, the Contractor will supply to the City and keep in force a payment and performance bond provided by a surety authorized to do business in the State of Florida, payable to the City and conditioned for the prompt payment of all persons furnishing labor, materials, equipment, and supplies therefore. Upon execution of this agreement, the Contractor will supply to the City a letter, from a surety authorized to do business in the State of Florida, verifying the contractor is bondable in the State of Florida in an amount equal to or greater than the amount of the original contract. The work will begin upon written authorization by the City. No guarantee of minimum or maximum amounts per bid item is made by the City under this Contract. No adjustment to bid prices will be considered due to increases or decreases in estimated quantities. In the event that the disaster impacts another part of the City, the terms and conditions of this contract may apply to work in the affected area, with the concurrence of both parties. The City, at its sole discretion, may award one or more contracts based on the bids received and the impact of disasters encountered. If more than one award is made, such award will be from the lowest responsive proposer(s). Failure to perform in a manner that is satisfactory to the city's needs will result in termination of contract. Media Interaction The contractor, including all sub-contractors, will not provide any information to the media without the expressed written permission of the Mayor (or designee). This includes on site interviews requested from any media outlet. All inquiries by a member of the media or any elected official will be directed to the Public Information Officer. The Contractor will ensure this guidance is disseminated to all employees and sub-contractors on the project. Cadaver Recovery and Identification Cadaver recovery and identification may be required during response operations. Crews will strictly adhere to stringent guidelines and protocols owing to the sensitive nature of the loss and for consideration of notifying surviving family members. The following guidelines will be followed while working in ALL areas and/or sectors in which cadaver recovery is necessary: Each crew leader is responsible for watching the debris pile and identifying any potential human remains. The crew leader will immediately stop work in the area and notify law enforcement and the Mayor (or designee) immediately if they believe they have identified human remains. The crew will remain at the site until released by the authority having jurisdiction. All crews are forbidden from discussing the location, status, composition, sex, and especially name of the deceased. Any individual found to be passing this information on about what they have seen will be immediately dismissed from the job. Proper next-of- kin notification procedures will be conducted by the responsible authority