NERCF ROOF REPLACEMENT

STATE OF VERMONT CONSTRUCTION INVITATION TO BID ISSUED BY: Department of Buildings & General Services NERCF ROOF REPLACEMENT ISSUE DATE: July 17, 2025 BIDDERS CONFERENCE: There will be non-mandatory pre-bid meeting at the site on July 31, 2025 – 9:30 AM (EST). Bidders are to meet at the front entrance of the main building. QUESTIONS DUE: August 7, 2025 – 4:30 PM (EST) RESPONSES DUE BY: August 21, 2025 – 4:30 PM (EST) STATE CONTACT: James Meyers, Senior State Purchasing Agent E-MAIL : BGS.OPCVendorDocs@vermont.gov Revision Date: 03/18/2025 Page | 2 CONSTRUCTION INVITATION TO BID DEPARTMENT OF BUILDINGS AND GENERAL SERVICES STATE OF VERMONT Contractors are invited to bid on the NERCF Roof Replacement Project for Buildings and General Services at 1270 US Route 5 in St. Johnsbury, Vermont. This project shall include, but is not limited to, the following: 1. The contractor shall hire a lightening protection sub-contractor for the temporary removal and re-installation of the lightening protection system. 2. Remove the fall arrest cable system, save for re-install. 3. Remove the weighted walking pads for re-install. 4. Remove and dispose of the ballast, membrane and flashing. +/- 27,200 SF. Remove Ballast with a vacuum truck. 5. Remove and dispose of the Asphalt shingles on the roof over the front entrance. 6. Remove only as much roofing that can be re-installed at the end of the day or protected from the weather and watertight. 7. Remove and replace (1) of the roof hatches. 8. Remove the existing security enclosure that is on top of the roof. Prep and paint for re-install. 9. Remove/move equipment, temporarily, that is not fixed to the roof as needed to install the new roof. (AC Units Etc.) 10. Clear the roof deck from all debris to ensure proper installation of the new roof system. 11. Furnish and install new continuous insulation. 12. Furnish and install new roof drains and modify the existing as outlined on the construction documents. 13. Furnish and install a new TPO roof system. Provide a complete and fully waterproof installation. 14. Furnish and install new asphalt shingles over the front entry way. Provide a complete and fully waterproof installation. 15. Re-install fall arrest, fall risk warning lines, lightening protection, security rooftop enclosure, and walking pads. 16. Refer to the plans and specifications for a complete scope. 17. Work will be taking place in an active correctional facility. Anyone entering the site will be required to pass a background check and go through PREA Training. 18. Provide a price alternate for a self-adhering white TPO vs what is currently specified, a standard white TPO membrane. Blueprints, Etc. is the official source of information for documents concerning this Invitation to Bid. Documents may be obtained from Blueprints, Etc., 20 Farrell Street, South Burlington, VT 05403, by phone at 802.865.4503, by fax at 802.865.0027 or email to: orders@blueprintsetc.com. Project Manuals and Plans are available for preview at: http://www.blueprintsetc.com in the Private Plan Room. A password is required to access this project and may be obtained from Blueprints, Etc.. Any and all notifications, releases and addendums associated with this project will be posted at http://www.blueprintsetc.com. There is a non-refundable fee for each set of documents purchased. Fee to Include one (1) Hard Copy & one (1) Digital CD-ROM Copy: $TBD 1. Please be advised that all notifications, releases, and addendums associated with this RFP will be posted on-line in the plan room where the original solicitation resides unless otherwise determined that a hard copy is necessary. The state will Revision Date: 03/18/2025 Page | 3 make no attempt to contact contractors with updated information. It is the responsibility of each contractor to periodically check the posting site for any and all notifications, releases and addendums associated with the RFP. 2. NOTE: On occasion hard copy addendums may be required due to size or type of media/requirements. If applicable and as determined by the Department of Buildings and General Services, for addendums that require hard copy distribution, a copy of such addenda will be mailed or delivered for each set of plans and specifications issued to the bidders, prior to the bid date. However, it is the responsibility of the bidder to be sure they have received all addenda, and bidders are required to state the number of addenda they have received on the proposal. 3. If Bidders choose to pull information from other third-party sites, Bidders do so at their own risk as there is one official source of information for documents as indicated above. SINGLE POINT OF CONTACT: All communications concerning this Invitation to Bid are to be addressed in writing to the State Contact listed for this Invitation to Bid. Actual or attempted contact with any other individual from the State concerning this Invitation to Bid is strictly prohibited and may result in disqualification. QUESTION AND ANSWER PERIOD: Any vendor requiring clarification of any section of this RFP or wishing to comment or take exception to any requirements of the RFP must submit specific questions in writing to BGS.OPCVendorDocs@vermont.gov no later than 4:30 PM on August 7, 2025. All questions should include NERCF Roof Replacement Project in the subject line. Any comments, questions, or exceptions not raised in writing on or before the last day of the question period are waived. At the close of the question period a copy of all questions or comments and the State's responses will be posted at http://www.blueprintsetc.com. Every effort will be made to post this information as soon as possible after the question period ends, contingent on the number and complexity of the questions. Bidder’s attention is directed to: 1. General Conditions for Construction Contracts. It is the Bidder’s responsibility to thoroughly read and comply with all requirements. 2. STATEMENT OF RIGHTS: The State shall have the authority to evaluate Responses and select the Bidder(s) as may be determined to be in the best interest of the State and consistent with the goals and performance requirements outlined in this RFP. The State of Vermont reserves the right to obtain clarification or additional information necessary to properly evaluate a proposal. Failure of bidder to respond to a request for additional information or clarification could result in rejection of that bidder's proposal. To secure a project that is deemed to be in the best interest of the State, the State reserves the right to accept or reject any and all bids, in whole or in part, with or without cause, and to waive technicalities in submissions. The State also reserves the right to make purchases outside of the awarded contracts where it is deemed in the best interest of the State. 2.1. Presentation. An in-person or webinar presentation by the Bidder may be required by the State if it will help the State’s evaluation process. The State will factor information presented during presentations into the evaluation. Bidders will be responsible for all costs associated with providing the presentation. Revision Date: 03/18/2025 Page | 4 3. COST OF PREPARATION: Bidder shall be solely responsible for all expenses incurred in the preparation of a response to this RFP and shall be responsible for all expenses associated with any presentations or demonstrations associated with this request and/or any proposals made. 4. CONFLICTS OF INTEREST: 4.1. Organizational Conflict of Interest (OCOI): An OCOI arises when a bidder as a business entity has interests (for example, customers, partners, contracts) that could undermine, or reasonably be perceived to undermine, its faithful and unbiased performance of a contract with the State that may result from this solicitation. 4.2. Personal Conflict of Interest (PCOI): A PCOI arises when an interest held by an individual, agent or employee of a bidder could undermine, or reasonably be perceived to undermine, its faithful and unbiased performance of a contract with the State that may result from this solicitation. 4.3. Requirements: The State does not seek to contract with any individual or business entity having a conflict of interest which cannot be mitigated to the State’s satisfaction. To ensure the State’s awareness of actual, potential, or reasonably perceived PCOIs and OCOIs, bidders shall: a) Prior to submitting a proposal, conduct an internal review of its current affiliations and activities and identify actual, potential, or reasonably perceived PCOIs or OCOIs relative to a contract with the State that may result from this solicitation. b) Disclose in your proposal any actual or potential PCOI or OCOI or the existence of any facts that may cause a reasonably prudent person to perceive a PCOI or OCOI with respect to a contract with the State that may result from this solicitation. Disclose, also, any actions proposed to mitigate the PCOI or OCOI. 4.4. The State shall have sole discretion to determine whether a PCOI or OCOI can be mitigated to the State’s satisfaction and may discuss the conflict with the bidder if and to the extent the State deems discussion necessary to its determination. The State reserves the right to (a) reject from further consideration any proposal having a PCOI or OCIO that cannot be mitigated to the State’s full satisfaction and (b) terminate a contract upon discovery that a contractor failed to disclose facts pertaining to a PCOI or OCOI in its proposal, or otherwise misrepresented relevant information to the State. 5. Unsolicited Bidder-Confidential Information Prohibited. Bidders are hereby expressly directed not to include any confidential information in their proposal submissions, except as specifically permitted below. By submitting a proposal in response to this RFP, bidders acknowledge and agree to abide by the terms and conditions outlined in this document, including the prohibition on submitting confidential information. This prohibition reduces the burden on the State while preventing bidder-confidential information from entering the public record. 5.1.1. Disclosure under Public Records Act. All information received by the State in response to this solicitation will become part of the contract file and subject to public disclosure in accordance with the State’s Public Records Act, 1 V.S.A. § 315 et seq. The State may also choose to publicly post responses to this solicitation and the resulting agreement(s), following conclusion of this procurement process. Revision Date: 03/18/2025 Page | 5 5.1.2. Unsolicited Confidential Materials. This RFP does not solicit bidder confidential information and bidders are expressly prohibited from providing confidential information in response to this RFP. All materials furnished by bidders in response to this RFP, including those marked as confidential by bidders, are subject to disclosure if requested under the Public Records Act, or public posting. 5.1.3. State Not Responsible for Disclosure of Unmarked Bidder-Confidential Information. It is the sole responsibility of the bidder to ensure that, other than where specifically directed or permitted by this RFP and accordingly marked as described below, no information that should not be publicly disclosed is included in their proposal materials, including any 1) trade secrets or intellectual property, 2) proprietary financial or business information, 3) personal information, or 4) any other information that should not be disclosed to the public. For example, bidders should avoid including specific details of their proprietary technologies or methodologies that they consider confidential, and any references to previous client engagements should be presented in a manner that does not disclose the client's confidential information. 6. Funding Source: This project is being funded, in whole or in part, through Vermont Capital Construction Act funds. Wages for construction employees shall be paid no less than the Vermont Prevailing Wage and Fringe Benefit Rate requirements (reference Instructions to Bidders, Prevailing Wage Rate Requirements). A complete list of occupations and associated wage rates are available on the internet at: http://www.vtlmi.info/lmipub.htm 7. NOTICE TO BIDDERS – PROHIBITION OF RUSSIAN GOODS: The Contractor is hereby notified that, pursuant to Vermont Executive Order No. 02-22, dated March 3, 2022, the purchase of Russian-sourced goods and goods produced by Russian entities (defined as institutions or companies that are headquartered in Russia or have their principal place of business in Russia) is prohibited. The awarded Contractor must fill out and sign the Executive Order 02-22 Vendor Certification as part of the Contract awarding process. This certification is required for all subcontracts for work performed solely for the State of Vermont and subcontracts for work performed in the State of Vermont. 8. BID SUBMISSION INSTRUCTIONS: 8.1. CLOSING DATE: Bids must be received by the State by the due date specified on the front page of this RFP. Late bids will not be considered. 8.1.1. The State may, for cause, issue an addendum to change the date and/or time when bids are due. If a change is made, the State will inform all bidders by posting at the webpage indicated on the front page of this RFP. 8.1.2. There will not be a public bid opening. However, the State will record the name, city and state for any and all bids received by the due date. 8.2. ELECTRONIC BIDS ONLY: 8.2.1. All bids under this RFP must be submitted electronically in accordance with the submission requirements herein. Electronic bids will be accepted via email submission to BGS.VTBids@vermont.gov. The subject line of the Revision Date: 03/18/2025 Page | 6 email submission must reference the Project Title as indicated on the front page of this RFP. 8.2.2. Bids must consist of a single email with a single, digitally searchable PDF attachment containing all components of the bid. Multiple emails and/or multiple attachments will not be accepted. 8.2.3. There is an attachment size limit of 40 MB. It is the Bidder’s responsibility to compress the PDF file containing its bid if necessary in order to meet this size limitation. It is also the Bidder's responsibility to ensure that their own email system can send and receive messages up to this size. 9. Full Bonding is required for this job. 10. SUBMITTAL EXCHANGE®: Contractor shall obtain a license for the State to utilize Submittal Exchange for the purposes of this project. The State and its representatives will have full control of the use of Submittal Exchange by authorized users of the State. Submittal Exchange®, a web-based collaboration software system, shall be used to provide an on-line database and repository, which shall be used to transmit and track project-related documents. Based on an existing contract between the State and Submittal Exchange, the State anticipates that training and support during this project will be provided by Submittal Exchange at no additional cost to the selected contractor(s). 11. CONSTRUCTION CONTRACTOR EVALUATION FORM: The Department of Buildings and General Services (BGS) may require contractor evaluations on construction projects over $100,000 or at the discretion of the BGS Director. Evaluations will be used to compile contractor’s performance on BGS projects to provide a history and assessment of the contractor’s performance. 12. It is the Bidder’s responsibility to thoroughly read and comply with all instructions and requirements of this bid solicitation. 13. BID SUBMISSION CHECKLIST: ? Bonding Requirements ? Technical Response ? References ? Price Schedule ? Signed Certificate of Compliance 14. ATTACHMENTS – Refer to the Index Sincerely, Wanda Minoli Commissioner Department of Buildings and General Services