Hebard SOB Underground Storage Tank Replacement

STATE OF VERMONT CONSTRUCTION INVITATION TO BID ISSUED BY: Department of Buildings & General Services EMORY A. HEBARD STATE OFFICE BUILDING UNDERGROUND STORAGE TANK REPLACEMENT ISSUE DATE: OCTOBER 14, 2025 BIDDERS CONFERENCE: There will be a non-mandatory pre-bid meeting at the site on November 18, 2025 at 10:00 AM. Please meet at the front entrance of the Emory A. Hebard State Office Building, 100 Main Street, Newport, VT 05855. QUESTIONS DUE: November 25, 2025 – 4:30 PM (EST) RESPONSES DUE BY: December 4, 2025 – 4:30 PM (EST) STATE CONTACT: James Meyers, State Senior Purchasing Agent E-MAIL : BGS.OPCVendorDocs@vermont.gov . Revision Date: 03/18/2025 Page | 2 CONSTRUCTION INVITATION TO BID DEPARTMENT OF BUILDINGS AND GENERAL SERVICES STATE OF VERMONT Contractors are invited to bid on the Emory A. Hebard State Office Building Underground Storage Tank Replacement for Business & General Services at 100 Main Street in Newport, Vermont. This project consists of, but is not limited to: 1.1. PROJECT OVERVIEW: 1.1.1. The underground fuel tank at the Emory A. Hebard State Office Building has reached end of life and needs to be replaced. This project is to replace the existing fuel tank in kind and replace the pavers in the selected areas with poured concrete. 1.2. BASE BID: 1.2.1. The Contractor shall coordinate all work with the State Project Manager, Operations & Maintenance and the Clerk of the Works. 1.2.2. A construction schedule shall be agreed upon before work commences. 1.2.3. The work can only take place between April 30th, 2026 and September 12th, 2026. 1.2.4. Safely remove any remaining usable fuel and transport it to Northern State Correctional Facility for use. Properly dispose of any remaining contaminated fuel, water or sludge in accordance with applicable state and federal requirements. 1.2.5. Demolish the existing pavers in accordance with the construction drawings. 1.2.6. Excavate the site and remove the existing fuel tank in accordance with the construction drawings. It is assumed that the soil has not been contaminated. However, provide a cost per cubic yard for the proper disposal of contaminated soil in the event that contaminated soil is discovered. 1.2.7. Properly disconnect existing fuel and vent lines to facilitate replacement of fuel tank. Reroute piping as needed to facilitate installation of new tank. Demolish return fuel lines. New return fuel lines are not necessary. 1.2.8. Evaluate existing concrete ballast for reuse with new fuel tank in accordance with the construction drawings. 1.2.9. Replace existing 8,000 gallon fuel tank in kind. 1.2.10. Properly backfill and compact excavated site surrounding fuel tank. 1.2.11. In place of the original site pavers, install poured colored concrete matching the color of the existing pavers. 1.2.12. Patch or repair any damaged pavers or base due to excavation. 1.2.13. Contractor shall hire an environmental consultant to oversee removal of existing tank and provide a tank closure report (release assessment) acceptable to the Vermont Agency of Natural Resources. The proposed tank will not require a construction permit but will require the contractor to register the new tank with the Vermont Department of Environmental Conservation. 1.3. ALLOWANCE: 1.3.1. If existing concrete ballast is not suitable: 1.3.2 Demolish the existing concrete ballast. 1.3.3 Construct a new concrete ballast with dimensions per tank manufacturer. Blueprints, Etc. is the official source of information for documents concerning this Invitation to Bid. Documents may be obtained from Blueprints Etc, 20 Farrell Street, South Burlington VT Revision Date: 03/18/2025 Page | 3 05403, by phone at 802-865-4503, by fax at 802-865-0027 or email to: orders@blueprintsetc.com. Project Manuals and Plans are available for preview at: http://www.blueprintsetc.com in the Public Plan Room. Any and all notifications, releases and addendums associated with this project will be posted at http://www.blueprintsetc.com. There is a non-refundable fee for each set of documents purchased. Fee to Include one (1) Hard Copy & one (1) Digital CD-ROM Copy: $TBD 1. Please be advised that all notifications, releases, and addendums associated with this RFP will be posted on-line in the plan room where the original solicitation resides unless otherwise determined that a hard copy is necessary. The state will make no attempt to contact contractors with updated information. It is the responsibility of each contractor to periodically check the posting site for any and all notifications, releases and addendums associated with the RFP. 2. NOTE: On occasion hard copy addendums may be required due to size or type of media/requirements. If applicable and as determined by the Department of Buildings and General Services, for addendums that require hard copy distribution, a copy of such addenda will be mailed or delivered for each set of plans and specifications issued to the bidders, prior to the bid date. However, it is the responsibility of the bidder to be sure they have received all addenda, and bidders are required to state the number of addenda they have received on the proposal. 3. If Bidders choose to pull information from other third-party sites, Bidders do so at their own risk as there is one official source of information for documents as indicated above. SINGLE POINT OF CONTACT: All communications concerning this Invitation to Bid are to be addressed in writing to the State Contact listed for this Invitation to Bid. Actual or attempted contact with any other individual from the State concerning this Invitation to Bid is strictly prohibited and may result in disqualification. QUESTION AND ANSWER PERIOD: Any vendor requiring clarification of any section of this RFP or wishing to comment or take exception to any requirements of the RFP must submit specific questions in writing to BGS.OPCVendorDocs@vermont.gov no later than 4:30 PM on November 25, 2025. All questions should include Hebard State Office Building Underground Storage Tank Replacement Project in the subject line. Any comments, questions, or exceptions not raised in writing on or before the last day of the question period are waived. At the close of the question period a copy of all questions or comments and the State's responses will be posted at http://www.blueprintsetc.com. Every effort will be made to post this information as soon as possible after the question period ends, contingent on the number and complexity of the questions. Bidder’s attention is directed to: 1. General Conditions for Construction Contracts. It is the Bidder’s responsibility to thoroughly read and comply with all requirements. 2. STATEMENT OF RIGHTS: The State shall have the authority to evaluate Responses and select the Bidder(s) as may be determined to be in the best interest of the State and consistent with the goals and performance requirements outlined in this RFP. The State of Revision Date: 03/18/2025 Page | 4 Vermont reserves the right to obtain clarification or additional information necessary to properly evaluate a proposal. Failure of bidder to respond to a request for additional information or clarification could result in rejection of that bidder's proposal. To secure a project that is deemed to be in the best interest of the State, the State reserves the right to accept or reject any and all bids, in whole or in part, with or without cause, and to waive technicalities in submissions. The State also reserves the right to make purchases outside of the awarded contracts where it is deemed in the best interest of the State. 2.1. Presentation. An in-person or webinar presentation by the Bidder may be required by the State if it will help the State’s evaluation process. The State will factor information presented during presentations into the evaluation. Bidders will be responsible for all costs associated with providing the presentation. 3. COST OF PREPARATION: Bidder shall be solely responsible for all expenses incurred in the preparation of a response to this RFP and shall be responsible for all expenses associated with any presentations or demonstrations associated with this request and/or any proposals made. 4. CONFLICTS OF INTEREST: 4.1. Organizational Conflict of Interest (OCOI): An OCOI arises when a bidder as a business entity has interests (for example, customers, partners, contracts) that could undermine, or reasonably be perceived to undermine, its faithful and unbiased performance of a contract with the State that may result from this solicitation. 4.2. Personal Conflict of Interest (PCOI): A PCOI arises when an interest held by an individual, agent or employee of a bidder could undermine, or reasonably be perceived to undermine, its faithful and unbiased performance of a contract with the State that may result from this solicitation. 4.3. Requirements: The State does not seek to contract with any individual or business entity having a conflict of interest which cannot be mitigated to the State’s satisfaction. To ensure the State’s awareness of actual, potential, or reasonably perceived PCOIs and OCOIs, bidders shall: a) Prior to submitting a proposal, conduct an internal review of its current affiliations and activities and identify actual, potential, or reasonably perceived PCOIs or OCOIs relative to a contract with the State that may result from this solicitation. b) Disclose in your proposal any actual or potential PCOI or OCOI or the existence of any facts that may cause a reasonably prudent person to perceive a PCOI or OCOI with respect to a contract with the State that may result from this solicitation. Disclose, also, any actions proposed to mitigate the PCOI or OCOI. 4.4. The State shall have sole discretion to determine whether a PCOI or OCOI can be mitigated to the State’s satisfaction and may discuss the conflict with the bidder if and to the extent the State deems discussion necessary to its determination. The State reserves the right to (a) reject from further consideration any proposal having a PCOI or OCIO that cannot be mitigated to the State’s full satisfaction and (b) terminate a contract upon discovery that a contractor failed to disclose facts pertaining to a PCOI or OCOI in its proposal, or otherwise misrepresented relevant information to the State. Revision Date: 03/18/2025 Page | 5 5. Unsolicited Bidder-Confidential Information Prohibited. Bidders are hereby expressly directed not to include any confidential information in their proposal submissions, except as specifically permitted below. By submitting a proposal in response to this RFP, bidders acknowledge and agree to abide by the terms and conditions outlined in this document, including the prohibition on submitting confidential information. This prohibition reduces the burden on the State while preventing bidder-confidential information from entering the public record. 5.1.1. Disclosure under Public Records Act. All information received by the State in response to this solicitation will become part of the contract file and subject to public disclosure in accordance with the State’s Public Records Act, 1 V.S.A. § 315 et seq. The State may also choose to publicly post responses to this solicitation and the resulting agreement(s), following conclusion of this procurement process. 5.1.2. Unsolicited Confidential Materials. This RFP does not solicit bidder confidential information and bidders are expressly prohibited from providing confidential information in response to this RFP. All materials furnished by bidders in response to this RFP, including those marked as confidential by bidders, are subject to disclosure if requested under the Public Records Act, or public posting. 5.1.3. State Not Responsible for Disclosure of Unmarked Bidder-Confidential Information. It is the sole responsibility of the bidder to ensure that, other than where specifically directed or permitted by this RFP and accordingly marked as described below, no information that should not be publicly disclosed is included in their proposal materials, including any 1) trade secrets or intellectual property, 2) proprietary financial or business information, 3) personal information, or 4) any other information that should not be disclosed to the public. For example, bidders should avoid including specific details of their proprietary technologies or methodologies that they consider confidential, and any references to previous client engagements should be presented in a manner that does not disclose the client's confidential information. 6. Funding Source: This project is being funded, in whole or in part, through Vermont Capital Construction Act funds. Wages for construction employees shall be paid no less than the Vermont Prevailing Wage and Fringe Benefit Rate requirements (reference Instructions to Bidders, Prevailing Wage Rate Requirements). A complete list of occupations and associated wage rates are available on the internet at: http://www.vtlmi.info/lmipub.htm 7. NOTICE TO BIDDERS – PROHIBITION OF RUSSIAN GOODS: The Contractor is hereby notified that, pursuant to Vermont Executive Order No. 02-22, dated March 3, 2022, the purchase of Russian-sourced goods and goods produced by Russian entities (defined as institutions or companies that are headquartered in Russia or have their principal place of business in Russia) is prohibited. The awarded Contractor must fill out and sign the Executive Order 02-22 Vendor Certification as part of the Contract awarding process. This certification is required for all subcontracts for work performed solely for the State of Vermont and subcontracts for work performed in the State of Vermont. 8. BIDDER SUBMISSION INSTRUCTIONS: 8.1. CLOSING DATE: Bids must be received by the State by the due date specified on the front page of this RFP. Late bids will not be considered. Revision Date: 03/18/2025 Page | 6 8.1.1. The State may, for cause, issue an addendum to change the date and/or time when bids are due. If a change is made, the State will inform all bidders by posting at the webpage indicated on the front page of this RFP. 8.1.2. There will not be a public bid opening. However, the State will record the name, city and state for any and all bids received by the due date. 8.2. ELECTRONIC BIDS ONLY: 8.2.1. All bids under this RFP must be submitted electronically in accordance with the submission requirements herein. Electronic bids will be accepted via email submission to BGS.VTBids@vermont.gov. The subject line of the email submission must reference the Project Title as indicated on the front page of this RFP. 8.2.2. Bids must consist of a single email with a single, digitally searchable PDF attachment containing all components of the bid. Multiple emails and/or multiple attachments will not be accepted. 8.2.3. There is an attachment size limit of 40 MB. It is the Bidder’s responsibility to compress the PDF file containing its bid if necessary in order to meet this size limitation. It is also the Bidder's responsibility to ensure that their own email system can send and receive messages up to this size. 9. Full Bonding is required for this job. 10. CONSTRUCTION CONTRACTOR EVALUATION FORM: The Department of Buildings and General Services (BGS) may require contractor evaluations on construction projects over $100,000 or at the discretion of the BGS Director. Evaluations will be used to compile contractor’s performance on BGS projects to provide a history and assessment of the contractor’s performance. 11. It is the Bidder’s responsibility to thoroughly read and comply with all instructions and requirements of this bid solicitation. 12. BID SUBMISSION CHECKLIST: ? Bonding Requirements ? Technical Response ? References ? Price Schedule ? Signed Certificate of Compliance 13. ATTACHMENTS – Refer to the Index Sincerely, Wanda Minoli BGS Commissioner