Request for Proposals for San Miguel County Parks Janitorial Contract

Request for Proposal for San Miguel County Parks Janitorial Contract Request for Proposal San Miguel County is seeking qualified bidders for janitorial services in our Placerville Park restrooms, Down Valley Park Restrooms & Placerville Schoolhouse. Scope of Work and Deliverables Provide complete cleaning services at the above listed locations on the following schedule: 3 times per week year round at both parks and 1 time per month at the Placerville School House. Cleaning at the Placerville School House shall occur the first week of each month or at another approved time of month, as long as it is consistent throughout the year. The cleaning days (3) at both parks is to be arranged between the County Parks Supervisor and the Contractor. Work to begin January 1st, 2026. Matt Haynes of Western Paper Distributors is responsible for ordering bathroom supplies such as toilet paper, trash bags, hand soap, feminine product bags, urinal pucks and air freshener. The Contractor is required to communicate directly with Matt and/or the Parks Supervisor, if they notice a deficiency in bathroom supplies or a problem with inventory. Contractor and County shall arrange to have bathroom supplies billed directly to the County account. Invoices shall be sent to the Parks Supervisor in a timely manner. Contractor is responsible for all other cleaning supplies needed to perform janitorial services at all facilities. Janitorial duties at the parks bathrooms include cleaning and disinfecting toilets, urinals, sinks, stalls, doors, air vents, mirrors, walls, floors along with removal of all cobwebs. Outside water faucets shall also be disinfected and cleaned. Special attention shall be paid to high-use areas such as walls and floors around sinks, toilets and soap dispensers. Janitorial duties at the School House include cleaning and disinfecting the bathroom, wet mopping the bathroom floor, sweeping and mopping the historic wood floor, dusting the entire facility, washing the chalk boards, emptying the trash and recycling bins, removing cobwebs and sweeping the mechanical room. Special care will be taken to clean the historic hardwood floors at the Placerville Schoolhouse. Use one capful of vinegar per bucket for mopping and no abrasive products may be used. Refill dispensers for paper towels, toilet paper, hand soap and feminine product bags as needed. Add enzyme pucks to urinals as needed. Empty trash receptacles and replace trash liner bags. Contractor may use the dumpster at Down Valley Park for trash disposal. The combo to the dumpster will be provided. Report malfunctions and vandalism immediately to the Parks Supervisor at (970) 729-1829. Call 911 in case of an emergency or call dispatch at (970) 728-1911 if you feel in danger or suspect criminal activity. This agreement will be for one year (2026) and will be eligible for a one year extension on January 1st of the following year unless the terms of this agreement are not substantially met or either party needs to make changes to this agreement. Proposed Schedule This contract will be for the whole year beginning January 1st, 2026 through December 31st, 2026. Milestone Proposed Dates RFP Issued 10/20/25 Pre-Proposal Sites Visit Deadline 11/12/25 Questions Deadline 11/12/25 Proposal Due 11/14/25 5:00 PM Mountain Time Notification of Selection (Tentative) 11/21/25 Contract (Tentative) 11/26/25 Project Kickoff 1/1/26 Project completion 12/31/26 All dates are subject to change at the discretion of the County. Inquiries Inquiries or questions on the contents and requirements of the RFP will be accepted in written electronic form only. Inquiries can be emailed to the attention of: Greg Pollio to For security reasons, you must enable JavaScript to view this E-mail address. using the subject line “San Miguel County East End Facilities Janitorial Contract”. The deadline for inquiries is 11/12/25, after which no further inquiries will be addressed. Substantive requests for information received may be responded to in writing by the County in the form of an addendum to this RFP and sent to all recipients of the RFP.